San Dieguito Academy

If your submission or attendance matter requires a response, please email sdaattendance@sduhsd.net. You can expect a reply within 48 hours.
For all other attendance matters, please use the Google Form.

Parents: enter your parent email used in Aeries. Do NOT use the student's email. Form cannot be verified and processed if email does not match Aeries.
18+ Students: enter your SDUHSD email. Do NOT use your personal email.

Please note, the attendance line is a voicemail only system, Your message will be addressed in a timely manner.

All email correspondence must be from a parent/guardian email ON FILE in Aeries
Please do not email Off Campus Pass requests or Absence reporting. Email can be used for attendance related questions or concerns

**Off Campus passes require a 48-Hour notice. If a last minute pick up is necessary, please walk in to the Attendance Office**

Attendance FAQs:

To Verify/Excuse an Absence and/or Tardy:

Fill out the SDA Absence Reporting Form
Absences that have not been verified or excused within 48 hours turn into truancies and CANNOT be excused unless with medical documentation.
Tardy students MUST sign in at the attendance office before going to class if arriving after 8:45 am, even if a parent has called in.

Off-Campus Passes:

Please contact the attendance office for a pass 24-48 hours in advance if possible
If request is made after 7:30 am for the same day, student must come to the Attendance Window if the pass has not been received in an email to the student and parent
Parent/Guardian and Student will receive an email with the pass
If student returns to school, they must check in at the Attendance Window
If student leaves without a pass, it is a truancy and cannot be changed
ILL students must check out through the Health Office.

LATE ARRIVAL TO SCHOOL: Students arriving late to school will need to check-in at the Attendance Window to obtain a re-admit slip before going to their class. Students who check-in and do not attend class will be marked truant and are subject to progressive disciplinary action.

By Phone Call/Voicemail: (760) 753-1121 press 1 24-48 hours before student must leave campus. Spell the first and last name of the student, give your name and relationship to the student, the reason for the pass, the time the student needs to leave school, and whether the student will be returning.

*Off-campus passes will now be emailed to the student’s school email address and to a parent email on file. Students must show the pass to their teacher before leaving the classroom.

Students who leave campus without a pass will be marked truant.*

If a student becomes ill on campus: Students who are ill must ask the teacher for a pass to the health office. The health tech will call the parent / guardian for permission to send the student home. Students who are ill are required to go to the health office before leaving campus. Students who leave school without properly checking out from the health office attendant may be marked truant.

EXCUSED ABSENCES:

San Dieguito Union High School District observes and adheres to California Education Code 48205 when excusing student absences. Student’s absences that meet the criteria for the SDUHSD School Board Policy will be marked as excused. Please make every effort to schedule medical and dental appointments during non-school hours. After a student has accrued 20 periods of illness or medically excused absences during the school year, Administration may request documentation for any or all illnesses and/or medical appointments.

PERSONAL/UNEXCUSED ABSENCES:

A student's absence can only be excused if the reason for the absence, as reported by the parent/guardian, meets the criteria specified in SDUHSD’s School Board Policy. All other reported absences will be marked as “personal” absences and are considered truancies by the State of CA. A truancy letter will be issued after 12 periods of personal and/or unexcused absences.

ATTENDANCE DISCREPANCIES:

If you believe your student was marked absent in error by a teacher, please communicate with that teacher to make the correction. The teacher will email attendance for a correction. If the error is not by the teacher, please communicate with the Attendance Office to notify them of the discrepancy within 48 hours of its posting.

COLLEGE VISITS WITH COMPLETED FORM:

Junior and Senior students are eligible for up to 3 days of excused absence (per year) for off-campus college visits. The College Visit Permission Slip can be found HERE.

AERIES PORTAL ACCOUNTS:

Attendance information for students is in the Aeries student and parent portals and we recommend monitoring it regularly. For support on how to login to the student portal, please visit my.sduhsd.net. For questions about the parent portal, please contact the school.

MISSING INSTRUCTION & MAKE-UP WORK: Regular attendance is a critical part of academic success and wellness. Classroom instruction cannot be replicated after an absence, so attending class consistently is the best way for a student to succeed. Given the difficulty in making-up missed work, we highly recommend avoiding unnecessary absences. Missing labs, presentations, and tests can cause heavy stress for students. After an absence, please remember:

Students will be given a reasonable amount of time to make-up missed work after an excused absence with a date and time.
Make-up work for personal/unexcused absences is decided by each teacher. Many will NOT allow make up work, but if allotted, the teacher(s) shall determine the make-up work and time allowed.
If absences become excessive (whether excused or unexcused) students will need to meet with their counselor and administrator to discuss interventions and support.

It is important for parents/guardians to remember that even though you report and excuse your student’s absence for an illness, AFTER 14 CUMULATIVE DAYS OF ABSENCE FOR ILLNESS (70 PERIOD ABSENCES), A DOCTOR’S NOTE WILL BE REQUIRED FOR EACH ILLNESS THAT FOLLOWS. Families will be notified via email if a student begins to accumulate excessive illness absences.

It is important for parents/guardians to remember that even though you report and verify your student’s absence, if the reason given for the absence does not meet the criteria outlined by the State of California in the EXCUSED ABSENCE section, the absence will be coded as PARENT VERIFIED (X Code), BUT WILL NOT BE EXCUSED and teachers are not required to provide students with assignments or tests for an unexcused absence. Families will be notified via email, if a student begins to accumulate excessive absences. For information on attendance coding in Aeries, please click here.

Students who are regularly absent or habitually truant will be referred to the Assistant Principal's Office. This process may include a referral to the School Attendance Review Board (SARB) and the development of an attendance contact.

STUDENTS WHO ARE 18:

Students who are 18 years of age and older may sign notes to excuse their absences or leave campus; all attendance procedures and SDUHSD Board Policies apply. Medical documentation may be requested at any time to support absences due to illness or medical appointments. Students who are unable to provide documentation for an absence when requested will have their absence marked as personal. Students who are self-reporting absences are subject to review by an Assistant Principal to ensure the privilege is not overused.

SDUHSD Attendance Policies and Procedures

SDA Bell Schedule & Calendar

College Visit Form

ATTENDANCE FAQs: